Drives in the Syniti Knowledge Platform (SKP) is a cloud-based, centralized file management solution that enables all users to securely store and manage their files in the SKP. Drives helps organizations enforce consistent file-sharing policies and streamline collaboration across distributed teams. This article helps Administrators create and manage Drives.
Upcoming releases will introduce integration between Drives and Replicate Preview, enabling replication through flat files.
Create a Drive
Ensure you’re in the SKP Admin module. If you’re not, open the Profile menu and select Admin.
Scroll to the bottom of the Admin menu. Under Drive Management, click Drives. The Drives page is displayed.
Click Create Drive and enter the following information:
In the Name field, enter a unique name for the drive.
In the Description field, enter a description to state the drive’s purpose and how it will be used.
In the Security section, select a Security Profile to restrict this drive to be used only by the users present in that profile. The associated User Groups and Roles are displayed.
Note
Only one security profile can be assigned to a drive.
If you don’t assign a security profile, the drive will be available to all users in Replicate Preview.
If the required security profile is not listed, click Add Profile to create a new one.
If required, click Edit next to a User Group to modify or grant additional roles to its users.
Click Save.
A new drive is successfully created and is listed on the Drives page with the following details:
Field Name | Description |
|---|---|
Name | Name of the drive. |
Description | Short description stating the purpose of the drive. |
Security Profile | Security profile associated with the shared drive. |
Created On | Relative time when the drive was created. |
Created By | Name of the user who created the drive. |
Modified On | Relative time when a file was uploaded to or deleted from the drive. |
Modified By | Name of the user who performed the last upload or delete action. |
Actions | Quick actions to edit or delete a drive. |
Edit a Drive
When editing a drive, you can modify the Name, Description, and Security Profile.
Note
Selecting a different security profile may revoke access for any users not included in the new profile. Make sure to review affected users and their roles carefully before saving your changes.
To edit a drive:
Ensure you’re in the SKP Admin module. If you’re not, open the Profile menu and select Admin.
Scroll to the bottom of the Admin menu. Under Drive Management, click Drives. The Drives page is displayed.
Select the drive you want to edit and click the Edit button. The Edit Drive page is displayed.
Make the required changes.
Click Save.
Delete a Drive
Important!
Deleting a drive permanently removes all associated files. This action cannot be undone. Advise users to back up any important files before deleting a drive.
To delete a drive:
Ensure you’re in the SKP Admin module. If you’re not, open the Profile menu and select Admin.
Scroll to the bottom of the Admin menu. Under Drive Management, click Drives. The Drives page is displayed.
Select the drive you want to delete and click the Delete button. The Delete Drive dialog box is displayed.
Click Confirm.