Drives

Drives in the Syniti Knowledge Platform (SKP) is a cloud-based, centralized file management solution that enables all users to securely store and manage their files in the SKP. Drives helps organizations enforce consistent file-sharing policies and streamline collaboration across distributed teams. This article helps Administrators create and manage Drives.

Drives support the configuration of external enterprise cloud storage and collaboration platforms, such as SharePoint and Box, enabling your organization to securely store, manage, and share files while continuing to use its existing infrastructure and security controls. Refer to Create an External Drive for more information.

The Drives page displays the following details:

Create a Drive

1. Ensure you’re in the SKP Admin module. If you’re not, open the Profile menu and select Admin.

2. Scroll to the bottom of the Admin menu. Under Drive Management, click Drives. The Drives page is displayed.

3. Click Create Drive and enter the following information:

   1. In the Name field, enter a unique name for the drive.

   2. In the Description field, enter a description to state the drive’s purpose and how it will be used.

   3. In the Security section, select a Security Profile to restrict this drive to be used only by the users present in that profile. The associated User Groups and Roles are displayed.

      Note

      • Only one security profile can be assigned to a drive.

      • If you don’t assign a security profile, the drive will be available to all users in Replicate Preview.

   4. If the required security profile is not listed, click Add Profile to create a new one.

   5. If required, click Edit next to a User Group to modify or grant additional roles to its users.

4. Click Save.

A new drive is successfully created.

Create an External Drive

Note

Before configuring an external drive in the SKP, you must first establish a connection to your selected provider. Depending on the provider (for example, SharePoint or Box), you may need to contact the client's IT team to obtain the required security and integration details.
Refer to Create a Connection and File Storage Connection Properties for more information.

1. In the Admin module, access Drive Management > Drives. The Drives page is displayed.

2. Click Create External Drive and enter the following information:

   1. From the Provider list, select an external cloud storage platform.

   2. In the Display Name field, enter a unique name for the drive.

   3. In the Description field, enter a description to state the drive’s purpose and how it will be used.

   4. In the Owner Email field, enter an administrator’s email address for managing this external drive.

   5. From the Access Mode list, select one of the following options:

      • Read Only: Grants read-only permission for importing content into the SKP.

      • Read/Write: Grants both read and write permissions for importing content into and exporting content from the SKP.

3. If the connection is already set up, select the required connection for the selected provider from the Connection list.

   Note

   • Connections are managed on the Connections page within a System.

   • Only connections that match the selected provider will be displayed on this list.

4. If the connection for the selected provider has not been created, click Create Connection. The Create Connection dialog box will be displayed.

   1. From the System list, select an existing system for which you want to create the connection.

      Note

      If you want to manage a separate system for this connection, configure a system first before creating a new connection. Refer to Systems for more information.

   2. Click Continue. The Create Connection page will open in a new browser tab.

   3. Complete the connection configuration and test the connection. Refer to Create a Connection and File Storage Connection Properties for more information.

   4. Access the Register External Drive page and select the newly created connection from the Connection list.

5. Click Save.

The external drive is successfully integrated and created in the SKP. Any files available in the external cloud storage will be displayed in the drive for users.

Note

Currently, you cannot associate a security profile with an external drive.

Edit a Drive

When editing a drive, you can modify the Name, Description, and Security Profile.

Note

Selecting a different security profile may revoke access for any users not included in the new profile. Make sure to review affected users and their roles carefully before saving your changes.

To edit a drive:

1. Ensure you’re in the SKP Admin module. If you’re not, open the Profile menu and select Admin.

2. Scroll to the bottom of the Admin menu. Under Drive Management, click Drives. The Drives page is displayed.

3. Select the drive you want to edit and click the Edit button. The Edit Drive page is displayed.

4. Make the required changes.

5. Click Save.

Delete a Drive

Important!

Deleting a drive permanently removes all associated files. This action cannot be undone. Advise users to back up any important files before deleting a drive.

To delete a drive:

1. Ensure you’re in the SKP Admin module. If you’re not, open the Profile menu and select Admin.

2. Scroll to the bottom of the Admin menu. Under Drive Management, click Drives. The Drives page is displayed.

3. Select the drive you want to delete and click the Delete button. The Delete Drive dialog box is displayed.

4. Click Confirm.

Related Articles

• Adding File Replications

• Create a Connection

• Datastores

• File Storage Connection Properties

• Syniti Drive